01Two weeks
Find the dollars
We reconcile your transactions against vendor terms and show the recoverable amount we can substantiate. You get the number, the trail behind it, and a plan to pursue it.
Your ERP already knows what suppliers owe you.
We make it recoverable.
An approved price. A shipped order. A claim that never gets filed. We trace the gaps between your ERP and vendor programs, prove what is owed, and put a recovery process in place.
Built for electrical, plumbing/HVAC, and industrial-supply distributors running Epicor Prophet 21 · Infor CloudSuite Distribution · NetSuite · Dynamics 365 Business Central.
Where the claim gets lost
The price was approved. The order shipped. The vendor was never billed.
The loss usually isn't dramatic. It's procedural. A special price is approved for a job, the order ships, and the reimbursement claim never leaves the building. Multiply that by product lines, vendors, branches, and expired filing windows, and it becomes material money.
Most distributors solve this with someone's spreadsheet, someone's inbox, and the hope that the right person remembers the program terms. The heavy enterprise suites are expensive, slow to install, and still need an operator. So claims expire.
Zetsee does the reconciliation work for you: transaction data against program terms, with a named person accountable for the finding. You get evidence and a practical recovery path—not another system to buy, learn, and staff.
Illustrative — an $18M electrical distributor
~$610k
SPA & rebate dollars earned per year
Across a typical year of vendor programs for a distributor this size.
~$390k
Recoverable, high confidence
The portion a Diagnostic typically verifies as claimable from your own ERP and agreement records.
$0
Recovered without tooling
What most distributors claw back today, the claims are never even filed.
THE WORK, IN ORDER
First we find the money. Then we make sure it stays found.
No software project before a business case. No long-term commitment before you see what your own records say.
02Defined scope
Put the process in place
If the case is worth it, we build the operating process: historical recovery, recurring claim checks, and clear ownership. Scope and commercial terms are agreed before work begins.
03Ongoing
Keep it from happening again
Your team sees what was filed, what was recovered, and what needs attention next—new programs, tier thresholds, expiring agreements, or breaks in the process.
WHERE VENDOR MONEY GETS STRANDED
Four ways the money slips out after the sale.
01
The special price that was never claimed
A vendor approves a special price for a job. The order ships. The reimbursement claim never gets filed—sometimes for years.
02
The tier you crossed but never collected
A rebate rate moves once purchasing passes a threshold. If no one is tracking the run-rate against the agreement, the higher rate never gets claimed.
03
The agreement and the invoice drifting apart
The approved SPA or price agreement and the price in the ERP quietly separate, order by order, until the difference becomes normal.
04
The return or credit that disappeared in the handoff
Returns, short-ships, and vendor credits are hard to reconcile once the paperwork splits across teams and systems.
Why it matters
Recovered dollars are enterprise value.
Recovered SPA and rebate dollars have no cost of goods and no added headcount. Every dollar flows straight to EBITDA, and EBITDA is what your business is valued on.
For the $18M distributor above, ~$390k of recovered profit isn't just cash. At the multiples distributors trade on, it's real money in what the business is worth when you sell, refinance, or raise.
EBITDA — today
EBITDA — with recovery+$390k
+$2.0M–$2.3M
Enterprise value lift
At an illustrative 5–6× EBITDA multiple. Your Diagnostic verifies the real number for your business.
This is not another system rollout
We do the forensic work. You get a recovery process your team can live with.
We do the work
We handle the reconciliation and the recovery workflow. Your team reviews the evidence and the dollars.
Someone owns the call
A named person reviews the reasoning and stands behind the finding before it reaches you.
Fast where software helps. Careful where it matters.
Software speeds the document and data work. Rules compute the numbers. A human is accountable for anything that affects your books or a vendor conversation.
Built to handle sensitive books
Read-only access, isolated environments, US-based processing, and deletion on request.
| Zetsee | Enterprise software | Do nothing | |
|---|---|---|---|
| Recovers the historical leak | ✓ | Partial | ✗ |
| Stops the recurring leak | ✓ | ✓ | ✗ |
| No software for you to operate | ✓ | ✗ | ✓ |
| Built for $10M–$150M distributors | ✓ | ✗ | ✓ |
| A named expert signs every finding | ✓ | ✗ | ✗ |
| A minimum-recovery guarantee | ✓ | ✗ | ✗ |
Relevant operating experience, not borrowed credibility
$5.2M+
Leakage identified
23
Engagements
15 yrs
Track record
$95k–$500k
Recovered each
Twenty-three engagements from our team's fifteen years across distribution and industrial verticals, led by our technical partner. Anonymized by sector and revenue band. See all case studies →
Start with evidenceGuaranteed
See the number before you decide what comes next.
The first commitment is a fixed-scope Diagnostic. It gives you a defensible view of your own vendor-program exposure before you decide whether a build makes commercial sense. Any recovery terms are agreed in writing before work starts.
The facts come first
The Diagnostic gives you a recoverable SPA and rebate figure with the supporting trail from your ERP and agreement records before you commit to anything beyond it.
Terms follow the evidence
The Diagnostic is fixed-scope. If a Build is justified, its base fee and any recovery share are agreed up front over a defined window—before work starts.
No case, no build
If the Diagnostic does not uncover a meaningful case, we tell you plainly. There is no Build and no recovery share owed. You still leave with a clean answer.
Who it's for
We're specific about fit, on purpose.
This is for you if
- ✓You're a US distributor in electrical, plumbing/HVAC, or industrial supply, NAICS 4236, 4237, or 4238.
- ✓You run 20–200 employees, typically $10M–$150M in revenue.
- ✓The owner, GM, or CFO leads this decision.
- ✓You run a real ERP: Epicor Prophet 21, Infor CloudSuite Distribution, NetSuite, or Dynamics 365 Business Central.
This is not for you if
- ×You're under $10M, or your purchasing and rebate data lives in spreadsheets rather than an ERP.
- ×You want software to license and operate yourself.
- ×You're a 3PL or pure logistics operation, your leaks live elsewhere.
- ×You're looking for an open-ended consulting retainer rather than a fixed-scope outcome.
FAQ
Straight answers.
Give us two weeks and the right data. We'll show you what's there.
If there's a meaningful recovery case, you'll see how it is calculated and what it would take to pursue it. If there isn't, you'll know that too.
See if a Diagnostic makes sense →20 minutes · No prep required · No obligation
© 2026 Zetsee · Data stays in the US. Read-only. Deleted on request.